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Assistant Director, Student Recreation Center/Facilities Operation and Fitness

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Please see Special Instructions for more details.

Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) cover letter providing some detail of the applicant’s qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references should be included in the application or as an attachment. If you are unable to attach the supplemental materials to the online application please mail to: Southern Oregon University Human Resource Services Churchill Hall, Room 159 1250 Siskiyou Boulevard Ashland, OR 97520 For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.

Posting Details

Position Information

Posting Number A00309
Job Title Assistant Director, Student Recreation Center/Facilities Operation and Fitness
Transcripts

Administrator candidates hired for a position that requires a post-secondary degree shall provide copies of transcripts prior to start of employment to Human Resources.

Special Instructions to Applicants

Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) cover letter providing some detail of the applicant’s qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references should be included in the application or as an attachment. If you are unable to attach the supplemental materials to the online application please mail to:

Southern Oregon University
Human Resource Services
Churchill Hall, Room 159
1250 Siskiyou Boulevard
Ashland, OR 97520

For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.

FTE 1.0
Department Student Life
Job Location Ashland (15 A)
Other Job Location
Salary/Rate $50,000 @ 1.0 FTE
Benefits Eligible Yes
Administrative Appointment Type Renewable
Position Type Regular
Position Summary

While working independently under the general direction of the Director of Campus Recreation and Student Recreation Center(SRC), the Assistant Director of Operations and Fitness is responsible for day-to-day operations of the Student Recreation Center at Southern Oregon University (SOU). This position oversees the membership management at the Information Desk, development and events at the SRC, the fitness, personal training, and recreation programming as well as professional contributions to the overall operations of the SRC.

Campus Recreation provides students an opportunity to participate in activities at a recreational and competitive level and is committed to offering programs and facilities that promote an inclusive campus environment. Campus Recreation contributes to the wholeness and wellness of students by embracing the engagement in activities and social well-being that motivates students to achieve life balance.

This position will contribute to the planning and implementation of SOU’s new SRC enter scheduled to open in 2018, and will remain integral to the development and vision of SOU’s Campus Recreation. Decisions made may affect a work unit or area within a department and may contribute to business and operational direction of the Center.

Diversity Statement

Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

Minimum Classification Qualifications

• Bachelor’s degree in one of the behavior sciences, public or business administration, leisure/recreation services, sports management (or applicable field).
• Two years’ experience in facility operations or management, which includes experience with training, supervision, risk management, space reservation, and scheduling.
• Experience with fitness programming, personal training, and fitness equipment.
• A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
CPR/AED/First Aid Certified – or must obtain within 1 month of employment.

Preferred Qualifications

• Master’s degree in Physical Education, Recreation, Sports Administration, Student Personnel, or related field
• Two years’ experience of building operation responsibilities in a university recreation setting
• Fiscal planning and budget management experience while balancing revenue generating initiatives.
• Participation in position-related professional organizations (such as NIRSA, NASPA, ACUI, etc.).
• Demonstrated experience with facility management including upgrades and expansion, maintenance, and scheduling.
• Experience working and/or managing a student or community recreation center.
• Preferred experience with Access Control/Member Management software for access control and membership management.

This position must possess and maintain a current, valid Driver License. No
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check. Yes
Supervisory Responsibilities, if applicable
Knowledge, Skills, and Abilities

• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.

• Ability to present ideas and concepts in presentation format and use consultative and facilitation skills to gain consensus in a collegial manner. Ability to gather and analyze information/data and make intelligent, logical and defend-able decisions which have campus wide implications. This includes the ability to draft and compose correspondence and write clear and concise reports.

• Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.

• Ability to become trainer-certified in CPR/First Aid/AED, and certify student-employees yearly. Ability to coordinate and lead training to staff and student workers. Ability to effectively supervise, evaluate, schedule and provide lead direction to student workers. Demonstrated conflict resolution skills and the ability to conduct effective investigations. Ability to proactively manage personnel matters and payroll processes.

• Strong analytical and research skills; ability to gather, evaluate, and to develop well-reasoned conclusions. and recommendations. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.

• Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy. Ability to represent campus interest and propose appropriate response or remedy.

• Initiative in independently planning, organizing, and performing work assignments within broadly defined parameters. Ability to coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.

• Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring. and email. Knowledge of or ability to analyze software functionality through technical documents, and design and document efficient/effective work processes; ability to independently analyze software problems, test probable causes, and recommend sound solutions. Ability to use, or learn AV equipment and sound systems as well as any other building-related equipment, so as to address patron needs.

• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.

• Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of level within the organization and multiple outside agencies. Working knowledge, or ability to quickly learn, university infrastructure, policies, and procedures.

• Effective and efficient fiscal and resource management of student-fee funded budget and balance of revenue generation. Knowledge of basic accounting principles and financial record keeping.

• Alignment with a professional philosophy that is student-centered, service oriented, with the ability to work in a constantly changing environment; a “team player”, and willing to participate in departmental events with additional hours as needed

Special Conditions
• Must be willing to travel and attend training programs off-site for occasional professional development.

• Must be able to work additional hours and adjust working hours to meet job needs. May be called back periodically to perform work as needed on an emergency basis.

• Must be able to successfully pass a pre-employment background check.

• This position classification has been defined as “exempt” and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

• The person holding this position is considered a “mandated reporter” under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.

• The physical demands and working environment characteristics described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions which include: frequent walking, standing, siting, use hands to operate objects, tools, or controls; occasional climbing, balancing, stooping, kneeling, crouching, crawling; and the ability to move up to 50 pounds.

Physical Demands

The physical demands and working environment characteristics described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions which include: frequent walking, standing, siting, use hands to operate objects, tools, or controls; occasional climbing, balancing, stooping, kneeling, crouching, crawling; and the ability to move up to 50 pounds.

Posting Date 11/17/2017
Application must be received by:
for priority consideration
12/01/2017
Closing Date
Anticipated Appointment Begin Date 01/02/2018
Work Hours
Contact Name for Applicant Questions Human Resources
Contact Email hrs@sou.edu
Quicklink for Posting http://jobs.sou.edu/postings/6827

Job Duties

Duties

Facilities Maintenance and Operations:

• Ensures all programs, events, and facilities meet learning objectives, safety guidelines, and in compliance with SOU policies and procedures.
• Hires, trains, schedules, supervises, evaluates, and assigns work to forty + student employees.
• Supervises two full-time employees and 10+ temporary staff (Fitness instructors).
• Manages operations and maintenance needs in coordination with Facilities Management and Planning to ensure the highest level of cleanliness, safety, and operational quality of the SRC.
• Serves as liaison to custodial staff.
• Maintains the inventory and distribution of supplies and equipment.
• Oversees memberships and customer service for all members and guests, which may include providing clerical support with program registration, point of sale, facility booking, membership registration, answering telephones, administering rentals, and financial transactions.
• Prepares and administers budget, maintains records and prepares reports.
• Serves as a member of the Center’s emergency response team.
• Ensures all staff are certified in appropriate areas and that all incidents are immediately reported.

Percent of total time 50
Duties

Development, Programming and Leadership:

• Oversees the SRC and its affiliated programs to ensure the highest quality and success of programs.
• Conducts program assessments and quality reviews by gathering data, preparing reports, and evaluating data to determine effectiveness of overall recreation programs.
• Recommends program modifications as identified by program summaries, student feedback, community input, and performance data.
• Maintains clear, direct, and collaborative dialogue with campus and community constituents.
• Attends and participates in meetings and other related sessions.
• Contributes positively to public relations efforts of the institution, including the recruitment and retention of students and connections to the Ashland community.
• Contributes to the planning and implementation of the Center and its ongoing development and vision. Fills in as directed during the Campus Recreation Director’s absence.

Percent of total time 25
Duties

Fitness and Personal Training Programming:

• Coordinates operation of fitness-related facilities and services such as cardio, weight and group exercise programs.
• Oversees the Fitness and Personal Training programming, which includes hiring, training, scheduling, and evaluating ten + fitness instructors, and 10 + personal trainers.
• Ensures all instructors are properly qualified, trained, and monitored for quality assurance.
• Ensure the enforcement of all Center policies and procedures.
• Monitor and evaluate the effectiveness and participation the programs including program success and retention .
• Coordinates safe use of fitness equipment and make recommendations for purchase, use, and placement of new equipment.

Percent of total time 25

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Chronicle of Higher Ed
    • Craigslist
    • Higheredjobs.com
    • Listserve
    • Oregon Employment Department
    • The Oregonian
    • Personal Referral
    • Saludos
    • SOU Website
    • Women in Higher Ed
    • CUPA HR
    • Monster
    • Mail Tribune
    • Latinos in Higher Ed
    • Simply Hired
    • None of the above
  2. What is the highest degree you have earned?
    • None
    • High School Diploma/GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctoral Degree

Applicant Documents

Required Documents
  1. Curriculum Vitae
  2. Cover Letter
  3. References
Optional Documents
  1. Other Document